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Select Human Resource Management (HR) Software Accurately

HR Software Selection RFP Toolkit - Samples & Screens

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This customizable RFP Template Master contains over 3,716 pre-loaded criteria for selecting human resource management (HR) software system solutions, and utilizes automated response evaluation processes that save significant time compared to RFPs that require manual evaluation and scoring of each individual vendor HR response item. Click to

Do not use an HR System RFP that allows HR vendors to answer questions any way they want to!

Vendors prefer to respond with answers designed to makes their proposed HRIS software look best, and this presents problems. For example, in response to a question about the availability of a specific HR function, one vendor might answer with "Yes", while another could answer with "4th quarter of next year", while still another could answer "Yes, requires scripting". It is impossible to automate the evaluation and scoring of so many different answers!

There is only one way these inconsistent answers can be scored, and that is for somebody to manually read each answer, evaluate it, then assign it a score. An HR system RFP could have thousands of questions. Imagine how long it would take to score just one RFP!

Infotivity RFP templates utilize quantitative HR questions and input validation to elicit vendor answwers in a consistent format ideal for automatic evaluation and scoring using your priorities!

This RFP for choosing an HR platform comes with a software selection toolkit to help select the best human resource management software platform based on HR system suitability, quality, supportability, and financial impact.

Be sure you use an HR system RFP that also comes with vendor response comparison and evaluation matrices!

Sending the RFP to HR system vendors is only half the battle.  Each HR vendor's response to the RFP must still be evaluated and scored, a very complex, time-consuming task if done manually. For example, if the RFP allowed vendors to enter their own answers, then many phone calls will be needed to clarify those answers. Once clarified, all vendor HR software proposals must be compared, then scored for suitability and financial impact. These comparison, scoring, and financial ratio calculation functions must be created by you if not provided with the RFP.

Due to above, some vendors offer online vendor HR response evaluation and comparison functions, usually at an additional cost.  This raises a big question - Why pay extra money just to compare and evaluate vendor responses to your HR system RFP?

Infotivity RFP templates come with an in-depth HR Software Selection Toolkit that enables you to quickly easily compare vendor HR system proposals in detail side-by-side, calculate Weighted Grade Scores for both Suitability to your specific needs and Supportability, and all relevant Financial Ratios such as Payback, ROI, IRR, and NPV!

NOTE: These HR requirements are updated monthly! Actual screens & questions from this RFP are below to show how they enables you to successfully evaluate and select human resource management (HR) software.  Base your HR software selection decision on the most current features and best practices (not last year's!).

This human resource management RFP Toolkit includes everything needed to identify requirements, prepare an RFP, compare & evaluate vendor proposals, and select the best HR platform, all shown below.  Scroll Down or Click

This RFP & HR Selection Toolkit includes:

These powerful vendor response evaluation templates for HR systems ensures impartial and accurate analysis of all competing vendor HR software proposals at the weighted grade score, supportability, and financial levels, all to help you select the best HR software system for your needs.


Human Resource Management (HR) System Selection Criteria

SAVE WEEKS, even MONTHS OF TIME by using 3,716 pre-loaded, professionally written HR software RFP questions and criteria to communicate your HR software system requirements quickly and accurately. View pre-loaded HR requirements category details!  ALL industry standard features are addresses!

Pre-defined human resource management RFP criteria ensure that important HR software features are not overlooked. All are in a quantitative format that guarantees vendor responses will be meaningful, consistent, and easy to compare.

NOTE: In order to help you identify your true HR system requirements, we have included the The HR Requirements Checklist with Fit-GAP Analysis Matrix in this RFP toolkit. This enables you to identify software, workflow, and compliance needs more precisely, and thereby tailor your RFP to those needs. It and can also provide information useful in prioritizing the fulfillment of those needs.


Identify BOTH HR Software Features Availability and Delivery Mode

OBTAIN ALL SELECTION DECISION-MAKING DATA! Unlike others, this RFP template automatically collects the information needed to identify BOTH the AVAILABILITY of needed HR software features, and their DELIVERY MODE, i.e., HOW those features will be delivered, e.g. through scripting, or a report writer, or some other configuration option. This is very useful in determining the RISK inherent in a vendor proposal, and the Supportability of a proposed HR system.


Determine the Risk & Supportability of Proposed HR Software

SELECT HR SYSTEM COMPONENTS BASED ON ALL THE FACTS. This RFP template will automatically evaluate vendor response data in a quantitative manner to determine the SUPPORTABILITY INDEX of each proposed HR software system. This index ranks the potential support problems inherent in each proposed system. It also automatically calculates and compares the amount of ongoing support needed to keep each proposed HR software system up and running. This measures the true net impact of each HR system on your business over the long term.

Unlike others, this RFP template can illustrate potential support problems (and risk) inherent in vendor HR software proposals. The Feature Support Matrix (FSM) used by this RFP categorizes the inherent risk posed for each criteria, and uses that information to calculate the SUPPORTABILITY INDEX for each vendor RFP response. For example, an HR feature delivered "out of the box" FULLY SUPPORTED is less risky than one delivered through custom programming, even if the programming is free. This RFP template function is useful during both the HR software selection AND the implementation phases of a large human resource management system because it enables effective Earned Value Management (EVM) through detailed cross-referencing of usable HR software functionality and vendor invoices.


Workflow Topics Included.

These ensure the proposed human resource management software can be fully integrated and utilized to enhance business procedures at all levels of the enterprise.

The ability of the proposed HR software system to successfully integrate with existng business process workflows, or implement new workflows, is critical to a achieving the high productivity increases and ROI expected of the new HR system. This RFP Template Master examines all pertinent Workflow features in detail. Select an HR system platform based on all the facts!


Effectively Manage HR Implementation

This HR software RFP template provides an "Enhancement Cost" column for cross-referencing vendor invoices with the estimated cost of each custom script and/or source code modification proposed by the vendor. This makes the RFP an ideal tool for managing vendor invoices effectively. The uses of this are many, some examples are preventing payments to vendors from exceeding usable system progress, preventing vendor over-billing, and prevents proposed tasks from being omitted. An excellent HR system implementation audit tool!


Vendor Response Input Validation.

VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor HR software proposals.

Vendors must answer each HR RFP question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each human resource management software question in a consistent, standard manner. This eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative RFP questions! This ensures vendor HR proposals are easy to compare and evaluate, which makes the HR software selection process much more accurate!


Included with this Human Resource Management (HR) software RFP are the following vendor response evaluation, comparison, & selection tools....



These comprehensive and CUSTOMIZABLE Weighted Grade Point Scoring functions are used to determine how well MATCHED an vendor HR proposal is to your specific prioritized HR requirements.


HR Proposal Quality Evaluation Ratios

HR System Response Evaluation Ratios (scores) help you save time.

Select HR software very accurately using this extensive set of financial ratio calculations to compare human resource management vendor proposals quickly and efficiently.


HR Software Proposal Evaluation Ratios - Side-by-Side Comparison

This HR software evaluation scorecard uses an extensive set of ratio calculations to compare and select vendor HR proposals quickly and efficiently.


Color-Coded, "Apples-to-Apples" Comparison of Proposed HR Systems

"APPLES-to-APPLES" COMPARISON of vendor RFP responses (proposals) is assured by extensive use of quantitative RFP questions and full vendor response validation. Compare proposed HR system software features side-by-side faster and more accurately with the fully automated Color Comparison Chart matrix included with this RFP at no extra charge.

These comparison matrices automatically change vendor response cell background color to GREEN, YELLOW, or RED, to reflect how favorable each HR response is to your needs! Compared to the tedious task of reviewing hundreds of mono-color Yes/No answers, these colored responses allow problem areas to be spotted more easily, and risk assessment is made much more accurate. All required response comparison matrices are included and ready-to-use! Quickly and easily compare human resource management software system proposals side-by-side, feature by feature, in detailed comparisons you control! Keep your HR selection & implementation project on-schedule and under-budget.


Weighted Grade Score Comparison

AUTOMATED WEIGHTED GRADE POINT SCORING is a quantitative measure of how well a proposed HR software system fits your business needs and goals, prioritized by the custom weights (importance levels) you previously assigned. This automated graph compares the weighted score for a proposed HR system against others immediately - there is no need to manually evaluate and score vendor HR responses as you have to do with other RFPs. Select HR software faster and more accurately!


HR Software Feature Delivery Method Comparison:

Feature Delivery Methods This graph compares HOW each vendor is planning to deliver the proposed human resource management (HR) system. The bars show how much of each competing system is going to be delivered Fully Supported "out-of-the-box", how much will be delivered using the Report Writer, a Configuration table option, or through an embedded 3rd Party product, and how much is dependant on Custom Programming/Scripting.

This information is very useful in terms of identifying RISK, since a Fully Supported (and tested) HR system feature presents far less risk than that same HR feature delivered in some other way, such as a custom scripting or programming task or a report writer.


Supportability Index Comparison:

Supportability Index A proposed human resource management (HR) software system could look very good on paper, but once implementation begins the reality could be very different. The ease with which an HR system can be implemented and maintained over it's expected life is controlled in large part by the amount of custom programming and scripting required to build & maintain the system. The Supportability Index is based on responses to HR Software System Features, and compares the potential support potentially required by each proposed HR system.

The Supportability Index is a forecast of how much software support and maintenance may be required to keep each proposed HR system running at full potential over it's lifetime. This score is determined by how much custom coding is required to implement the proposed human resource management software, and which business processes depend on the customized software.


Overall HR System Comparison:

Overall Comparison This graph compares the total Weighted Score of each proposed HR system along with its Supportability Index and associated Vendor Profile. Use this when assessing the RISK of a proposed HR system and whether or not the system can indeed be implemented by the proposing vendor successfully. The more custom code, the higher the risk posed by that system. Therefore, the more custom coding, the more HR expertise and capabilities a vendor should have.


HR Vendor Profile Score Comparison:

Vendor Profile Scores This graph compares a score measuring the background, HR expertise, capabilities, and other data collected in the Vendor Global Issues section of the RFP. The Vendor Profile Score provides a way of assessing the Capabilities PROFILE of a proposing vendor.

The backgrounds, expertise, capabilities, and certifications of each HR software vendor is obtained in the Vendor Global Issues section of the RFP. The vendor responses to this section are totaled separately from the software functionality topics, and this data is used to calculate the "Vendor Profile Score". The higher the score, the more CAPABILITIES a vendor is probably going to be.


HR Software Cost Savings Analysis:

MASTER DATA MANAGEMENT COST ANALYSIS - Calculates and illustrates Yearly Savings, Payback Period, Return on Investment (ROI), Internal Rate of Return (IRR), and other software project decision making ratios.


This human resource management RFP Toolkit includes a full set of Auxillary Checklists and Full Documentation INCLUDED:


BPE / BPR / WORKFLOW Checklists - Ideal templates for mapping the current "AS-IS" state of an existing HR process down to the data element level, a time-saving organizer when developing the new "TO-BE" HR system state, or determining what is required to implement a new HR process, or preparing for data conversion.

Full Version of risk assessment matrix checklist focused on HR software acquisition and implementation projects for working sample "Click Here". Be sure your HR selection project is running on all cylinders!

COVER LETTER SAMPLES - Make the task easier with this HR software RFP cover letter template collection. Choose from Letter samples designed for all events, such as "RFP Response Request", "Intent to Respond", "No Intent to Respond", "RFP Change Enclosed", "Proposal Rejection" "Finalist Selection", and "Best & Final Offer Request" to meet your unique HR needs.

the Optimized HR RFP Guide. Designed to be viewed in a browser off-line, this document outlines the best procedures for creating custom, quantitative RFP questions. Correctly formatted RFP questions are key to successful HR software selection. Included, also Sold Separately

The HR System Cutover Checklist Helps Streamlines Implementation! Included, also Sold Separately

MS Word document describing the organization and usage of the HR System Response Evaluation & Comparison matrices.

MS Word document describing the organization and usage of the HR Software RFP template.

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Several Toolkit options are available, each assembled to match your current HR project needs. Each is listed below.

  • Option #1 - HR Selection Toolkit BUNDLE - Includes ALL user surveys, HR system requirements, RFP, evaluation, and demonstration script templates shown on this page, bundled together at a significant discount. Ideal if you are just starting the project.
  • Option #2 - RFP Template & Vendor HR Response Evaluation Toolkit ONLY - Includes the Requirements Checklist, RFP Template, and all Vendor Proposal Evaluation templates. Perfect if you have already started to collected user needs/requirements.
  • Option #3 - HR System Demonstration Toolkit ONLY - includes just the Demonstration script. Great for those who have already selected their HR finalists and now wish to have them demonstrate their software.



BUNDLED - Includes ALL HR System Selection Templates. - Save $149.00!

Purchase and download the Human Resource Management Software Requirements Checklist, RFP Template, Vendor Response Evaluation Matrix, and Demonstration Script toolkits bundled. This bundle includes:

  • Unlimited Vendors, Staff Users, and Projects - No Questions Asked 30 Day Money-Back Guarantee
  • 3,716+ HR Selection Criteria
  • All User Needs and System Planning Templates
  • the full HR Requirements Checklist with Fit/GAP Analysis Template
  • HR Request for Proposal (RFP) Template Toolkit
    • In-Depth, Detailed HR Request for Proposal (RFP) Template
    • Vendor Input Validation
    • HR Feature Availability & Delivery Evaluation
    • Vendor RFP Response Evaluation
    • HR Response Quality Analysis
    • Enhancement / Cost Cross-Reference
    • Weighted Grade Scoring
    • Supportability Index Scoring
    • Optimized RFP Guide
    • RFP Documentation
    • All Cover Letter, Guide, & Checklist Templates
  • INCLUDES the full HR Proposal Evaluation, Comparison, & Selection Template Toolkit
    • Side-by-Side Response Comparison with Heat Map
    • Vendor HR Response Quality Ratios
    • HR Response Evaluation Scorecard
    • 3-D Bar Chart Response Comparison Graphs
    • Evaluation Matrix Documentation
  • INCLUDES the full HR System Demonstration Script Toolkit
    • HR Software Demonstration Script
    • Demonstration Evaluation Matrix
  • FREE LIVE SUPPORT - Chat/Telephone/Email

$422.00 US         (Secure Checkout)    

If you have any questions please Contact Us.





Buy just the HR Software RFP Template and Vendor Response Evaluation Templates described above. This includes the HR Requirements Checklist with Fit-GAP Analysis, Request for Proposal (RFP) Template, and all Vendor Response (Proposal) Weighted Grade Scoring, Supportability, Comparison Matrix, and Financial Ratio calculation tools. Everything needed to plan your new system, identify your true requirements, prepare a meaningful RFP, and select the best HR software based on your requirements. This bundle includes ALL the Tools summarized below:

  • No Limit on Vendors, Staff Users, and Projects - Unconditional 30 Day Money-Back Guarantee
  • 3,716+ HR System Selection Criteria
  • All User Needs & System Planning Templates
  • the HR Requirements Checklist with Fit/GAP Analysis Template
  • the HR Request for Proposal (RFP) Template Toolkit
    • In-Depth, Detailed HR Request for Proposal (RFP) Template
    • Vendor Input Validation
    • HR Feature Availability & Delivery Evaluation
    • Vendor RFP Response Evaluation
    • HR Response Quality Analysis
    • Enhancement / Cost Cross-Reference
    • Weighted Grade Scoring
    • Supportability Index Scoring
    • Optimized RFP Guide
    • RFP Documentation
    • All Cover Letter, Guide, & Checklist Templates
  • INCLUDES the full HR Proposal Evaluation, Comparison, & Selection Template Toolkit
    • Side-by-Side HR Response Comparison with Heat Map
    • Vendor Response Quality Ratios
    • HR Response Evaluation Scorecard
    • 3-D Bar Chart Response Comparison Graphs
    • Evaluation Matrix Documentation
  • FREE LIVE SUPPORT - Telephone/Email

$299.00 US         (Secure Checkout)    

Have questions? Please Contact Us.




Buy only the Human Resource Management (HR) SYSTEM DEMONSTRATION TEMPLATE described above. Obtain everything needed to schedule and present in-depth HR demo scenarios to vendors, all grouped by application/department focus. Schedule different user groups for different demo sessions, as summarized below:

  • Unlimited Number of Staff Users, Vendors, and Projects
  • Detailed Vendor HR Software Demonstration Script Template
  • FREE LIVE SUPPORT - Telephone/Email

$259.00 US         (Secure Checkout)    

Questions? Just Call or Email Us.

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